From today until the worker actually starts work
Ten stages. For each one you see what happens, who is responsible, which documents are needed, the deadline (legal or estimated) and the next step. In our experience, the whole process takes approx. 3–5 months; the authorities' deadlines are not guaranteed.
- Contracts, platform, single application, consulate, arrival, permit
- Selection and document checks
- Legal support for 2 years
- Tells us what they need and signs
- Registers on the platform (guided)
- Chooses the people; prepares accommodation, health and safety training, the Romanian course
- Personal documents (passport, criminal record, insurance)
- Attends the consulate and IGI
- Complies with the contract
- What does it mean?ANOFM, ANOFM (National Employment Agency), the institution that registers employers in the platform, authorises placement agencies and keeps records of vacant jobs. company registration
- What does it mean?IGI, IGI (General Inspectorate for Immigration), the authority within the Ministry of Internal Affairs that manages immigration: it checks foreign nationals and employers, issues residence permits and carries out inspections. single application, permit
- What does it mean?MAE / consulat (Ministry of Foreign Affairs / consulate), the Ministry of Foreign Affairs and the diplomatic missions (embassies, consulates) that actually issue the D/AM1 and D/AM2 visas, through the eviza.mae.ro portal. D/AM2 visa
-
You fill in the form (5 minutes) or call us. You tell us how many workers you want, for which trades, where they will work, what salary you offer and whether you provide accommodation, meals and transport. Together we check whether the occupations are in the Lista ocupațiilor deficitare (List of shortage occupations) and whether the company meets the registration conditions.
THE EMPLOYER DOESSend the request: number of workers, occupations, location, salary, working hours, accommodation/meals/transport, required experience.CADIMA DOESWe check the occupations in the Lista ocupațiilor deficitare (List of shortage occupations) (COR code) and the company's basic eligibility; we come back with an indicative offer and a work plan.Documents at this stage:
- Nothing mandatory at this stage, only the information about the positions
Timeframe: 1–2 working days (estimated, not guaranteed). Next step: Offer and service contract.
-
We sign the service contract (according to the framework model in Order 655/2026), which includes the firm job offer: positions, gross and net salary, working hours, leave, accommodation, transport, termination conditions. You pay the indicative advance (approx. 500 EUR per worker).
CADIMA DOESWe prepare the service contract and the firm job offer, in line with the official framework model.THE EMPLOYER DOESReview and sign the contract; pay the advance; declare the vacant jobs with ANOFM (National Employment Agency) (we guide you step by step).Documents at this stage:
- Service contract (framework model, Order 655/2026)
- Firm job offer (art. 6 GEO 32/2026)
- Declaration of vacant jobs with ANOFM (National Employment Agency)
Timeframe: 2–5 working days (estimated, not guaranteed). Next step: Company registration in the WorkinRomania.gov.ro platform. Legal basis: art. 2, 6 și 10 OUG 32/2026.
-
Any employer wishing to hire foreign nationals must be registered in the official platform. You create an account (hub.mai.gov.ro), sign the sworn declarations with a qualified electronic signature, and the authorities automatically check budget debts, the company's age and its sanctions history. If you are already registered, we skip this stage.
Authority involved: ANOFM (National Employment Agency), with checks by IGI (General Inspectorate for Immigration), the Labour Inspectorate and ANAF
THE EMPLOYER DOESCreate the account in the platform and sign the declarations electronically; make sure there are no outstanding debts to the budget.CADIMA DOESWe guide you through every click, check the conditions in advance and upload the firm job offer to the platform.THE AUTHORITY DOESANOFM (National Employment Agency) approves the registration (Register of Employers of Foreign Nationals, R.A.S.) within at most 30 working days.Documents at this stage:
- hub.mai.gov.ro / WorkinRomania.gov.ro account
- Sworn declarations signed electronically (qualified signature)
- Translated and legalised criminal record certificate, only for administrators/shareholders without Romanian citizenship
Timeframe: max. 30 working days (ANOFM legal deadline) (deadline set by law; may be extended in exceptional cases). Next step: Selection of workers in the country of origin. Legal basis: art. 4–5 OUG 32/2026.
-
We recruit directly: our team travels to the country of origin or runs the pre-selection online, using our own methods, according to your requirements; only where we cannot cover the demand do we call, as a fallback, on authorised local partners. We organise video interviews and, for skilled trades (welders, electricians, cooks, etc.), filmed practical tests. You choose the people; for large volumes you can take part in the selection on site.
CADIMA DOESPre-selection, verification of experience and documents, video interviews, practical tests, presentation of the shortlist.THE EMPLOYER DOESTake part in the interviews (video or on site), choose the candidates, confirm the final list.THE WORKER DOESAttends the interview and test; starts preparing the documents (passport, criminal record, diplomas, insurance).Documents at this stage:
- The candidate's CV and qualification documents
- Interview sheets / practical test results
Timeframe: 2–4 weeks (estimated, not guaranteed). Next step: Signing the contracts with the chosen workers.
-
For each chosen worker, the placement contract (agency–employer–worker, in Romanian and in the worker's language) and the bilingual individual employment contract are signed; the latter is registered in REGES-ONLINE (electronic employee register) before the cerere unică (single application). The salary must be at least the national minimum gross wage and is paid into a bank account.
CADIMA DOESWe draft the bilingual placement contract and the employment contract according to the framework models; we coordinate remote signing.THE EMPLOYER DOESSign the contracts; register the employment contract in REGES-ONLINE (electronic employee register) (we help you or do it with your accountant).THE WORKER DOESSigns the placement contract and the employment contract in a language they understand.Documents at this stage:
- Bilingual placement contract (framework model, Order 655/2026)
- Bilingual individual employment contract, registered in REGES-ONLINE
- Company organisation chart with filled and vacant positions
Timeframe: 1–2 weeks (estimated, not guaranteed). Next step: Submitting the single application in the platform. Legal basis: art. 27^2 OUG 194/2002; art. 7 OUG 32/2026.
-
CADIMA completes the cerere unică (single application) in WorkinRomania.gov.ro for each worker and uploads all the documents: the contracts, travel medical insurance (meeting the requirements of art. 27^2, point (1), letter a) of OUG 194/2002, republished), the translated and legalised criminal record, proof of means of subsistence, CV and diplomas. IGI (General Inspectorate for Immigration) verifies the conditions through the platform.
Authority involved: IGI (General Inspectorate for Immigration) (and the Ministry of Education, for recognition of studies, where applicable)
CADIMA DOESWe complete and submit the single application; we check every document before uploading; we track the status in the platform.THE WORKER DOESProvides the translated and legalised criminal record, travel medical insurance (meeting the requirements of art. 27^2, point (1), letter a) of OUG 194/2002, republished) of min. 30,000 EUR, copy of the passport, proof of means of subsistence.THE AUTHORITY DOESIGI (General Inspectorate for Immigration) confirms that the conditions are met within at most 30 days of submission and sends the result through the platform.Documents at this stage:
- Single application (platform)
- Travel medical insurance (meeting the requirements of art. 27^2, point (1), letter a) of OUG 194/2002, republished), min. 30,000 EUR
- Criminal record, translated (RO/EN/FR) and legalised
- Proof of means of subsistence (minimum wage × 90 days)
- Copy of passport, CV, diplomas / recognition of studies (where applicable)
Timeframe: at most 30 days (IGI legal deadline) (deadline set by law; may be extended in exceptional cases). Next step: Visa at the Romanian consulate. Legal basis: art. 27^2 și art. 44 alin. (10) OUG 194/2002.
-
After the single application is approved, the worker goes to the Romanian embassy/consulate in their country with the original passport and the documents. Biometric data is collected and, if everything is in order, the worker receives the D/AM2 visa (valid for 90 days) with the CNP (personal identification number) entered on it. The visa is issued only if the annual quota has not been exhausted.
Authority involved: Ministry of Foreign Affairs, Romanian embassy/consulate (eViza portal)
CADIMA DOESWe book the worker's consulate appointment, prepare the physical file and brief the worker for the interview.THE WORKER DOESAttends the consulate in person with the passport and original documents; pays the visa fee (if not covered by the employer).THE AUTHORITY DOESThe consulate processes the application within at most 30 days and issues the D/AM2 visa.Documents at this stage:
- Valid passport (min. 3 months beyond the visa, 2 blank pages)
- 2 photographs 3×4
- Long-stay visa fee (300 EUR under Law 198/2008 as amended)
Timeframe: at most 30 days from the appointment at the consulate (legal deadline) (deadline set by law; may be extended in exceptional cases). Next step: Organising the journey. Legal basis: art. 44 alin. (5)–(14) OUG 194/2002.
-
We coordinate the plane tickets, inform the worker at least 10 days before arrival (legal obligation) and organise transport from the airport to the workplace or the accommodation. You prepare the accommodation and the occupational health and safety training in a language the worker understands.
CADIMA DOESWe organise the flight and the transport from the point of entry into Romania to the workplace/accommodation (legal obligation of the agency); pre-arrival briefing.THE EMPLOYER DOESPrepare the accommodation (rent max. 25% of the net salary), protective equipment and OHS training in a language the worker understands.THE WORKER DOESTravels with the passport, the visa and the original documents.Documents at this stage:
- Plane ticket
- Accommodation confirmation
- OHS training in a language understood (signed document)
Timeframe: 1–2 weeks (estimated, not guaranteed). Next step: Single permit at IGI. Legal basis: art. 39 și art. 7 OUG 32/2026.
-
The visa is valid for 90 days. At least 30 days before it expires, the worker submits the permis unic (single permit) application to IGI (General Inspectorate for Immigration) (passport, visa, employment contract, proof of housing, travel medical insurance (meeting the requirements of art. 27^2, point (1), letter a) of OUG 194/2002, republished), medical certificate, fees). IGI responds within 30 days (extendable by 15–30 days). The permit is valid for the duration of the contract, max. 2 years, and can be extended.
Authority involved: IGI (General Inspectorate for Immigration), territorial unit at the place of residence
CADIMA DOESWe prepare the file, book the submission appointment at IGI and accompany the worker.THE EMPLOYER DOESIssue the employee certificate / the housing documents; pay the salary into a bank account.THE WORKER DOESSubmits the application in person at IGI; biometric data is collected; collects the permit.THE AUTHORITY DOESIGI (General Inspectorate for Immigration) verifies and issues the single permit (with the employer's tax ID entered on it).Documents at this stage:
- Passport + visa
- Individual employment contract
- Proof of housing
- Travel medical insurance (meeting the requirements of art. 27^2, point (1), letter a) of OUG 194/2002, republished)
- Medical certificate
- Fees (document cost + fee)
Timeframe: 30 days (legal deadline, extendable in exceptional cases) (deadline set by law; may be extended in exceptional cases). Next step: Integration and support during the contract. Legal basis: art. 51 și 56 OUG 194/2002.
-
The employer organises Romanian language courses (min. 6 months, min. 6 hours/week, legal obligation) and notifies IGI (General Inspectorate for Immigration) and the agency within 5 working days of unjustified absences of more than 3 days or of termination of the contract. We remain legally responsible for 2 years: mediation, complaints, re-placement if needed.
THE EMPLOYER DOESRomanian courses with cultural integration; payment into a bank account; notifications to IGI/agency within 5 working days; retention of documents for 5 years.CADIMA DOESCounselling and mediation; on termination of the contract we present the worker with at least two offers; support with the permit extension.THE WORKER DOESComplies with the contract, the internal regulations and the safety rules; attends the Romanian course.Documents at this stage:
- Proof of Romanian language courses
- Register of notifications to IGI/agency
Timeframe: for the entire duration of the contract. Next step: Extension of the single permit (30 days before expiry). Legal basis: art. 7 și 39 OUG 32/2026.
Update of 17 September 2026
Following the decision of the Bucharest Court of Appeal admitting the application, filed by the Employers' Association of Labour Importers (Patronatul Importatorilor de Forță de Muncă) in case no. 5633/2/2026, to suspend the enforcement of Order no. 1073/2026 of the Minister of Labour, Family, Youth and Social Solidarity approving the List of shortage occupations provided for in art. 1 para. (2) of Government Emergency Ordinance no. 32/2026 on the access of foreign nationals to the labour market in Romania, and amending and supplementing certain legal acts (Order no. 1073/2026), the WorkinRomania platform flows for employer registration, employer authorisation and filing the single application for D/AM2 long-stay visas are deactivated.
This information explains the law in plain language and is indicative only. Your specific situation must be checked against the legislation in force on the filing date.
Official sources: OUG nr. 32/2026 privind accesul străinilor pe piața muncii din România, precum și pentru modificarea și completarea unor acte normative · OUG nr. 194/2002 privind regimul străinilor în România (forma consolidată) · Platforma WorkinRomania.gov.ro, informații pentru angajatori, vize și ședere, registre · Tipuri de vize de lungă ședere (D/AM1, D/AM2), portalul eViza · IGI, Informare privind condițiile de prelungire a dreptului de ședere temporară
Want more legal detail? Read quota and deadlines or what the single application is.
Ready to start the process?
Send us the positions and we will tell you on the same working day what comes next for your company.